Scouting: Prepared. For Life.  Yankee Clipper Council - Boy Scouts of America
Northeastern Massachusetts and Southern New Hampshire		 Waving American Flag

Getting Started

Items you need to gather before you begin Re-chartering:

  • Gather current copies of your unit’s roster (this can be obtained by using the internet advancement) – contact the Scout Service Center for you unit code.
  • Collect completed applications for all new youth and adults***
  • The re-chartering Guide with your unit’s access code found on Page 7 of Your Unit's guide.
  • Collect copies of the Youth Protection Training certificates for all registering adults. Crew/Ship members must take Youth Protection Training Venturing Version. See pages19 and 20 for more information.

IMPORTANT: You are going to view and handle information confidential to your unit and the Boy Scouts of America.  By working with this private information, you accept the responsibility of maintaining the privacy and confidentiality of this information.  You agree you will share this information only with individuals in your unit or the Boy Scouts of America.  This information must never be shared outside of the Boy Scouts of America for privacy reasons. If you cannot accept this responsibility, you must notify your unit Committee Chair and withdraw from seeing or working with these materials.

Your unit’s charter is available one month before your unit’s charter expiration date.

Identify Key Charter Renewal Team and confirm renewal month. This team plans and leads the charter renewal effort.

Suggested attendees: Unit Commissioner, Unit Leaders, Unit Committee Chairman, and unit "Renewal Processor". The renewal processor is the unit-level person in charge of processing the charter renewal data. Recommend someone who is comfortable using computers.

Confirm charter renewal month.

Get dates for district charter renewal training and district turn-in date. Check district calendars or contact your Unit Commissioner to obtain these dates.

Remember you cannot change the date the charter renewal packet is due or the "window" when you can gain access into the on-line charter renewal.

***Submit applications to Yankee Clipper Council as soon as possible. This is a year-round  process; DO NOT wait to update your unit records during your charter renewal. Youth and adults not properly registered are not part of the unit, not insured, not eligible for youth advancement and generally cannot participate in activities. The charter renewal process is MUCH easier if your paperwork is current at the Council Office.

Review this guide.

Attend District Charter Renewal dates.  This is a great time to ask and receive answers to your questions.

Correct a copy of your most recent unit roster before correcting originals and software.  Write unit roster changes in another color (e.g. red) to make official data entry easier. During this time confirm every family member.

  • Invite members to return and confirm that they are staying active with your unit.
  • Confirm accuracy of birth dates, school grade, addresses, and if they want Boy’s Life.
  • Date of birth and social security numbers are required for every registered adult.  Social Security numbers are not required for adults that are only filling the role of Tiger Cub Adult Partner or ScoutParent. 
  • Youth Protection Training is required for every registered adult. Crew/Ship members must take Youth Protection Training Venturing Version. If an adult is in a Pack, Troop, Team and a Crew or Ship they must take both versions of Youth Protection Training.

Important Notes on Social Security Numbers:  Social Security Numbers are a critical part of BSA’s youth protection efforts and are not used, shared, printed, or divulged for any reason.  If an adult has concerns about revealing their Social Security Number, they should contact their District Executive or the Yankee Clipper Council.

Confirm you have applications for all new youth and adults. Verify that the applications for all new members are complete (e.g. all required, signatures, social security number for adults, completed BSA Disclosure/Authorization forms for adults (located on the inside top cover of the adult application). You should not process a registration if you do not have a completed application on hand.

MA CORI request forms and copies of government issued photographic IDs for new registering adults (only adults who are registered are CORI’ed). Units should not keep copies of this information

Fees:

Most youth and adults will remit $15 for annual registration, $1.25 for insurance and $12 for Boy’s Life (optional).

Tiger Cub Adult Partners (AP) and ScoutParents (PS) do not pay a registration fee. If they accept another adult leader position, they must complete an adult application and pay the registration and insurance fees.

There is no charge for the Institution Head (IH). If the IH accepts another leadership position then they must complete an adult application and pay the registration and insurance fees.

Important: Charter renewal software does not automatically include the mandatory insurance. The charter renewal team must manually add the insurance fees. The insurance fee is $1.25 each for all youth and adults who are registering in the unit.

Transfer fees: Note: The transfer function built into Internet Charter Renewal is intended for transfers from other councils into Yankee Clipper Council, not for transfers between units in Yankee Clipper Council.

Adults or youth members who have paid their primary registration fee elsewhere in Yankee Clipper Council (e.g. another unit, district or council-level) are considered “multiple” registrations and do not pay registration or insurance fees again.

Re-chartering Guide Contents
  1. Introduction
  2. Getting Started
  3. Fees
  4. On-Line Recharter Process
  5. Common Problems
  6. SS#  Number
  7. Renewal Checklist
  8. Registration Checklists
  9. 2010 Fee Increase Info
  10. Fee Calc Worksheet
  11. Fee Charts
  12. CORI Policy
  13. CORI Form