Yankee Clipper Council
- Boy Scouts of America
Northeastern Massachusetts and Southern New Hampshire
*The online tour permit system will be suspended on March 1, 2011.
Yankee Clipper Council Tour Plan Policy
The Tour Plan Fillable Form is available on line http://www.scouting.org/filestore/pdf/680-014_fillable.pdf
The Tour Plan FAQ page, http://www.scouting.org/scoutsource/HealthandSafety/TourPlanFAQ.aspx
This update is the accumulation of work by a cross-functional team of volunteers and staff including the Health and Safety Support Committee, Council Solutions, Outdoor Program Group, and Risk Management Advisory Panels.
Units will now complete this form when planning for local, national, or international adventure. The Tour Plan is designed to help ensure the unit is properly prepared, that qualified and trained leadership is in place, and that the right equipment is available for the adventure.
Yankee Clipper Council Tour Plan Policy
Units complete this form when planning for local, national, or international adventure. The plan helps ensure the unit is properly prepared, that qualified and trained leadership is in place, and that the right equipment is available for the adventure. Filing a Tour Plan helps all parents understand the need for adequate supervision, proper certification, auto insurance requirements and appropriate behavior during an outing. Filing Tour Plans assists in the liability protection of those unit leaders and other adults who have properly prepared for a fun and safe activity.
For any activity, the Tour Plan guidelines on the application should be reviewed by the unit leadership and committee each time. See the Guide to Safe Scouting for more details.
Exceptions: Units pre-registering for district or council approved activities (including camp) do not need to file a Tour Plan. These would also include district or council level meetings that involve the transportation of youth. However, it is strongly recommended that the rules and regulations outlined on the Tour Plan application be reviewed prior to all outings.
The National Health & Safety division has developed the online tour plan document as a fillable pdf document. It can be saved and emailed with the information typed in. Units may choose to save the document with the drivers and training data and just update as needed for the next time they need to file a tour plan. The tour plan can also be signed electronically by the unit as well as by the council and returned via email.
The Tour Plan worksheets are available at one the National BSA Web Sites at http://www.scouting.org/filestore/pdf/680-014_fillable.pdf and will allow registered unit volunteers to complete tour plan and to easily submit the worksheets by email to firstname.lastname@example.org at the Scout Service Center for review and approval. The Tour Plan can still be printed and completed on paper and submitted to council via fax or over-the-counter, if done in a timely manner.Note: This Tour Plan will replace the current National and Local Tour Permit process on March 1st. It is recommended that units that have information regarding drivers and insurance stored on MyScouting.org download the data before March 1, 2011.
Tour Plans must be received in the Council Service center at least 21 days prior to the activity in order to insure proper clearance. Be sure to fill out completely both the tour planning worksheet and the tour plan. An approved tour plan will be returned to the unitís Adult Volunteer Leader responsible for the trip.
Defective tour plans will be emailed back to the adult leader responsible for the trip, within a timely manner. Remember Ė tour plans are due 21 days before the activity. The 21-day (in advance) filing requirement helps ensure that trips are well planned. Because of the large number of tour plans filed, late/rush filings cause delays for those who have filed promptly. If there are concerns with a tour plan, the 21-day filing requirement allows time for correction, avoiding cancellation of the trip.
Common reasons for a defective tour plan could include incomplete forms, lack of two-deep leadership; training not completed, documented or expired; excessive daily travel; and not including vehicles with the capacity to carry the tour.
A tour plan received after the activity is considered defective. When a tour plan is received after the activity, the unitís charter organization will be notified in writing by the Council Service Center, emphasizing the need to file a tour plan for safety and liability protection of the youth and adult members of its unit and the charter organization.
FAX Policy Ė If the unit files a tour plan via the fax machine, it must be arrive through the Service Centerís fax machine at (978) 373-9134 at least 21 days prior to the activity with a cover sheet that shows the email address of the unitís adult leader responsible for leadership during the trip. An approved tour plan will be returned to the unitís Adult Volunteer Leader responsible for the trip.
Note: 90% of all Scouting injuries take place on a Scout outing. Filing a Tour Plan helps all parents understand the need for adequate supervision, proper certification, auto insurance requirements and appropriate behavior during an outing. Filing Tour Plans assists in the liability protection of those unit leaders and other adults who have properly prepared for a fun and safe activity.